BPM Property
Residential Block Management Property Services
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OUTLINE OF PROPERTY MANAGEMENT SERVICES

1.PROPERTY MANAGEMENT
2.FINANCIAL MANAGEMENT
3.GENERAL MANAGEMENT
4.FURTHER SERVICES
5.LETTING SERVICE
6.DESIGN SERVICE






1.PROPERTY MANAGEMENT
a) SITE
  • Compile a work schedule for Janitor/Caretaker and check progress.
  • Work to be executed - gather estimates, appoint contractors, observe progress, ensure satisfactory completion, receive and pay invoices.
  • Arrange trades people to do essential services not covered by maintenance contract and ensure that work is completed to a level of satisfaction.

  • If required, engage the services of expert professional advisors by agreement with Board of Management and if authorised to do so, obtain competitive estimate and liaise with contractors carrying out these works.
  • Communicate with parties regularly engaged such as locksmiths and alarm specialists, ground maintenance contractor and others to ensure the development is maintained to a high standard.
  • Deal with violations of House Rules and Car Park regulations.
b) OFFICE
  • E-mail Monthly Update of progress to Board of Management
  • Issue three notices / letters requested by Management Committee throughout the year.

  • Prepare Annual Newsletter and send to Owners with Annual Service Charge Invoice
  • Regularly examine the cost of services and suggest on savings, which may be made.
  • Attend to telephone queries and correspondence from owners, contractors and trades people.
  • Organise the renewal of the Block Insurance Premium annually.






2.FINANCIAL MANAGEMENT
  • Annual preparation of Service Charge Budgets
  • Service Charge Accounting: invoice annually, collect and record all service charges payable by owners
  • Issue regular reminders in the event of non-payment of service charges due and liaise with company Solicitors regarding collection of debt
  • Provide a customised database to provide up-to-date information on the client’s Service Charge Accounts and provide information on request, of all members in arrears

  • Provide periodical financial information [hard copies] to assist the Directors and Committee members on future projects decision making
  • Liaise with client’s Auditors in relation to the Annual Accounts
  • Send to all members the annual Audited Accounts for the AGM by post
  • Approval and Payment of Creditors Invoices
  • Payment of Wages / Dealing with PAYE and PRSI where applicable
  • Dealing with Inspector of Taxes and Collector General where applicable
  • Processing Insurance claims





3.GENERAL MANAGEMENT
  • Meetings: attend annual meetings of the Board of Directors.

  • Report on general daily issues and present financial statements.
  • Attend the Management Company’s AGM and all EGM’s





4.FURTHER SERVICES
  • Project Management on new works and renovation.

  • Recruitment and Administration of Management Company employees such as cleaners if required.

  • Offer 24 Hour 365 Day Emergency Service
  • Providing Company Secretarial Service.
  • EMERGENCY SERVICE
  • This service is available 24 Hours 365 Days and includes· Emergencies relating to internal and external common areas and services:
    · Respond to vandalism, Front Door damage, glass repairs
    · Gate Control system faults
    · Security risks
    · Fire alarm system faults
    · Water Leaks and Water Pump Faults
    · Electrical Faults to lighting and essential services
    · Lift failure [residents may contact Lift Company Directly]
    · Storm damage, flooding
    · Defects
  • COMPANY SECRETARIAL SERVICE

  • · Prepare and circulate notices, audited accounts and minutes of Meeting
    · Director’s Meetings
    · Provide registered office address
    · Keep Minute Book and the Company Seal
    · Prepare and circulate notices and minutes of Meeting
    · Maintain a register of Shareholders – Members
    · Issue Share Certificates / Membership Certificates to new owners






    5.LETTING SERVICE
    Should you require this service we would:
    · market your property for rent
    · arrange and attend all viewings
    · secure references from suitable Tenants
    · collect the security deposit and first month’s rent
    · draw up a lease agreement and furnish with House Rules
    · transfer utilities
    · undertake that a standing order is in place
    · provide an inventory in the lease agreement
    · retain a set of keys for the property
    · ensure that final accounts are requested on tenant’s departure





    6.DESIGN SERVICE
    In today's market it is prudent to provide a high standard for your potential tenant. This will ensure quality tenants, high rents and increased capital appreciation. It is possible to transform your apartment within a couple of weeks. With a background in Architecture we provide this service should you require.


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WHAT DO WE DO?
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BLOCK MANAGEMENT
info@bpmproperty.ie


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MAINTAINING INTERNAL AND EXTERNAL STANDARDS
For more information Click on Management Services to the Left


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LET YOUR PROPERTY FIRST



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BALANCING FINANCE AND DESIGN
Read more text


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EXTERNAL MAINTENANCE



BPM Property, Private Company Limited by Shares, 19 The Seapoint Building, 44/45 Clontarf Road, Dublin 3 Ireland, Company Reg. No. 510673 Registered VAT No.9823759I. Phone : 086 8339542 01 5240447 Fax: 045 889642 E-mail: fiona@bpmproperty.ie
Registered Office - GDPM Ltd, 19 The Seapoint Building, 44/45 Clontarf Road, Dublin 3, Ireland

 
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